KriyaGo - Blog #Procore

Procore to Yardi & MRI: Bridging Construction and Finance | KriyaGo

Wed, 24 Dec 2025 07:07:01 -0500

On Tuesday morning, your project manager in Procore approves a $47,000 change order. By Thursday, your CFO will ask why the development budget in Yardi or MRI, depending on which ERP your organization runs, displays a different number. By Friday, someone is manually reconciling spreadsheets, and nobody is happy.

This isn't a failure of people or process. It's a failure of translation. Construction and finance speak fundamentally different languages, and without a fluent interpreter, miscommunication is inevitable.

Two Worlds, Two Vocabularies

Procore is built for project managers. It operates on subcontracts, commitments, potential change orders, and pay applications. Its job cost structure reflects how construction is executed on-site phase by phase, trade by trade, with ongoing adjustments as conditions change.

Yardi Voyager and MRI Software are built for finance teams. They think in terms of properties, the chart of accounts, journal entries, and accruals. Both platforms have job cost capabilities, but they're designed to interface with accounting workflows, not to mirror the operational reality of a construction site. Whether your organization standardized on Yardi or MRI, the fundamental disconnect with construction systems remains the same.

These systems weren't designed to communicate. When they try, the conversation gets lost in translation. Cost codes don't align. Commitment structures differ. The same $47,000 change order might be classified, timed, and reported very differently depending on which system you're viewing.

The Limitations of Native Connectors

Procore, Yardi, and MRI all recognize this problem. Native connectors exist for various system pairs, and for straightforward scenarios, they work. But as EY noted in their construction technology assessment, and as KPMG has highlighted in advisory work with real estate developers, standard integrations often break down when they encounter the complexity of real-world portfolios.

The issues are predictable. Native connectors typically support new construction projects initiated after the integration is established, but what about the 15 projects already in progress? They handle standard cost code mappings well, but struggle when your chart of accounts has been customized over two decades of operations. They sync commitments cleanly until someone needs to split a contract across multiple properties or handle retainage in a non-standard way.

Deloitte's real estate technology practice has documented similar patterns: off-the-shelf integrations cover 80% of use cases, but the remaining 20%, the edge cases, legacy structures, and business-specific requirements, account for 80% of the implementation effort. Whether you're connecting Procore to Yardi or Procore to MRI, those edge cases aren't rare. They're the norm.

What Real Translation Requires

Effective middleware doesn't just move data between systems; it transforms it intelligently. A purpose-built integration layer ensures that Procore's "potential change order" maps to a specific commitment status in both Yardi and MRI, even though the platforms handle commitments differently. It knows that construction-phase codes require translation into property-level cost categories regardless of the target financial system. It handles the timing difference between when a pay application is approved in the field and when it should be posted to the books.

More critically, robust middleware handles the exceptions. When a subcontract spans multiple properties, it allocates costs according to configurable rules that work with your ERP's structure. When legacy projects need to be integrated, it provides migration pathways for both Yardi and MRI environments. When your business processes don't align with a standard connector's assumptions, it adapts rather than forcing you to change how you work.

PwC's construction practice has emphasized that successful technology integration depends on accommodating existing workflows rather than disrupting them. The same principle applies here: the best integration is one your teams barely notice because it simply works whether the data is flowing to Yardi Voyager or MRI Software.

The Multi-Platform Reality

The construction-to-finance translation challenge isn't limited to one system pair. Some organizations run Yardi for property management but MRI for investment accounting. Others have standardized MRI across their portfolio. Development pipelines might involve Northspyre or Rabbet alongside Procore. Acquisitions bring in properties running on different platforms entirely.

This is why middleware designed for real estate development needs to be multilingual. It should connect Procore to Yardi and Procore to MRI plus construction data to whatever financial systems your organization relies on today or might adopt tomorrow. The goal isn't just to solve a single integration problem; it's to build a flexible data layer that adapts as your technology stack evolves.

Building the Translation Layer

At KriyaGo, we've built our Connect 360 platform specifically to solve the construction-to-finance translation problem across the real estate ERP landscape. We connect Procore to both Yardi and MRI Software handling the standard cases efficiently and the edge cases gracefully. Our MRI Integration is available on the Procore Marketplace, and we provide equivalent depth for Yardi Voyager environments. We continue to expand our connector library based on what real estate developers actually need.

We handle cost code mappings, commitment synchronization, change order workflows, and reconciliation processes that keep construction and finance aligned regardless of which ERP system anchors your financial operations. When your project manager approves the change order on Tuesday, your CFO will see accurate numbers in Yardi, MRI, or both.

Construction and finance will always think differently. But with the right translator, they can finally understand each other.

Ready to connect your construction and finance systems?

See how KriyaGo integrates Procore with Yardi, MRI, and more. Request a demo to explore our construction integration solutions.

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Top Property Accounting Challenges And How To Solve Them

Thu, 03 Feb 2022 13:00:00 -0500

While marketing is essential to run a real estate business, accounting is another vital area that cannot be neglected. Accounting in real estate is not like other sectors; it's a complex and tedious process that can be easy with the right software, but not all businesses invest in having a functional accounting software.

It's important to keep all the financial data and integrate software to get the best results. Here are five challenges identified in real estate businesses, and if you're facing the same, there are ways to overcome them. 

Top 6 Property Accounting Challenges

Hiccups in software systems are inevitable, but it can be frustrating if there is no proper maintenance. With legacy software and a lack of adequate management, keeping the company's financial data can get all the more difficult.

Or it may be due to other underlying problems too. Whatever may be the issue, here are some of the most common property accounting challenges and the ways to solve them:

1. Frequent errors in the Financial Data

The real estate business is not just about building a good portfolio; there's much more to it than just that. You need to keep your financial data secure and accurate at all times. And to keep the data clean and up-to-date, data management should be on-point.

Documenting financial information is extremely important at every stage of the business, but most firms face this challenge due to the lack of the right resources. On the one hand, poor management can lead to erroneous data, and on the other hand, it can hinder the growth and the future scope of the business.

Going for good property management software to ensure data is error-free and managed well can reduce the burden and frustration of dealing with things. 

2. Complex transactions

Accounting in a business is itself one of the most crucial yet the most difficult parts of a business. Managing huge transactions and documenting them is important to grow your firm. And when your property portfolio builds, managing transactions is essential.

Make your accounting processes easy and less complex by going with a better system or by outsourcing it. It lowers the cost and increases efficiency. You get to manage your business smoothly without having to deal with common errors. 

3. Poor expense classification

Categorizing expenses can be a huge task without experienced resources and the right software. In real estate, classifying expenses is one of the most crucial aspects of running the business. It can only happen when there is transparency in the processes and better management.

But most firms find it extremely challenging to do this, especially when the accounting standards change time and again; it gets a lot more difficult to categorize them as needed. Having a dedicated set of experienced teams can help you manage better while cutting down costs. 

4. No back-office support

You may already have an accounting department in your firm or have a third party do it for you, but it can cost you more in the long run if you don't have the right support. One of the most common property accounting challenges can be overcome with the right software and support team to manage all your back office accounting.

And you can do that by outsourcing which will help you save a lot too, as you need not spend more on resources, equipment, training, and others to manage your back office accounting. It also helps boost revenue by working your portfolios better.

And what's better than optimizing your business process at minimal costs, right? Training your resources can cost a lot more and take more time which may not be ideal if you have a budget constraint. So, it's always better to look for an alternative than hiring resources and dealing with the same challenges again. 

5. Lack of proper integration

Integrating software is a great way to enhance the performance of the operations, but what if integrating only leads to incorrect data and zero transparency? It's one of the main challenges faced by real estate firms that hampers the day-to-day processes.

Software integration should be seamless and help streamline the business process so go for the right solution providers who can make your job easy and ensure all your financial records are safe and error-free. KriyaGo can help you with software integration to manage your financial data easily. Talk to us to know more about it. 

6. Losing data due to poor backup management

We cannot stress the importance of having a backup for your documents here. No, not the paper-based physical backups; it's the cloud-based digital backups to keep all your data in one place that’s needed for your business.

Sure, you can save a physical backup but ensure it's done along with the cloud backup for added safety. There will be large transactions and other important data, so as and when you start building your portfolio, it's vital to have a backup to fall back on in case you lose any valuable data. It’s also a good practice to have a back up of backups to ensure you never lose any data even if your back up fails though the chances are very rare.

Let KriyaGo Solve All Your Accounting Problems!

Finding it hard to manage your accounting activities? KriyaGo can help you handle it easily. We have a dedicated team of experts who can run a quick audit on your company's accounting software and help you understand the gaps. 

We specialize in back-office accounting, lease abstraction, lease audits, and more. We also provide integration services where you get all features in a single platform to help you manage your financial data in one single place. We help you integrate with Yardi, Procore, and others to help you manage your business efficiently. 

If you think your systems need a revamp or you need more features to be added to your existing software, get in touch with us today!

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Top Benefits of Expense Management Software

Thu, 04 Nov 2021 15:56:33 -0400

Gone are the days when real estate agencies relied on paper processes and spreadsheets to manage expenses. Today, most of them have switched to expense management software to streamline workflow and improve productivity.

Are you wondering if you should make a move too? Do you need more information to make your decision?

In this blog, we will explore the top benefits of expense management software. We will provide you with accurate data so that you can make an informed decision for your business.

So, let’s start with the most important advantage of using a digital solution to manage your expenses.

Real-time visibility into financial position

You are bound to meet difficulties if you track all your expenses manually. The challenges grow as you manage more properties, tenants, and employees.

The situation comes to a point where you lose visibility into your company spending. As a result, you also lose control over your budget and end up making inaccurate forecasts.

Expense management software can provide real-time visibility into your real estate expenses. You will be able to track expenses as they happen, complete with all information like payer name, amount, time, and more.

Therefore, you can stay updated on every cent that leaves your business.

According to Gartner, real-time visibility enables entrepreneurs to manage risks better. They can also predict disruptions and save up to 20% of costs.

Best of all, you can gain complete control over your spending.

High-quality financial data for accurate predictions

Inaccurate financial data can take a toll on your bottom line. Additionally, they can end up in your reporting and  create a false picture of your financial position.

For example, you can report more profit than actual if your employees miss out on entering some expenses. As a result, you will now have to pay more taxes while filing your returns.

On the other hand, your business will look less valuable if you underestimate your profit.

An expense management tool can come to the rescue and improve data accuracy. It can help real estate agencies eliminate human errors and duplicate entries.

In addition, you can verify and cross-check data seamlessly. Therefore, your organization can aim for transparency and establish accountability for each expense.

Ultimately, you will be able to make accurate forecasts for more success.

Improved operational efficiency

COVID-19 had a detrimental effect on most industries, including real estate. The world around, commercial spaces close down as governments announced months of lockdown. Returns from properties also began to decline, putting entrepreneurs under stress.

According to McKinsey, the unutilized enterprise value of real estate dipped by 25% in most sectors. In the case of lodging, it went down by 37%.

As a result, real estate businesses are searching for ways to boost operational efficiency. They are looking to cut costs and optimize expenses to derive the most value.

Expense management software can go a long way to improve your operational efficiency and reduce costs. You can track every expense and find out whether it’s justified or brings returns.

Additionally, you can automate processes and improve efficiency. You can also reduce your payment cycles and avoid paying late fees.

In the process, you may even  improve your revenues by 20% to 30%.

Conserve resources, money and time

Real estate businesses spend endless hours on manual data entry and reconciliation. They also need days to approve expenses, collect receipts, and create reports that still contain errors.

Additionally, you also need to pay wages for the time given by your employees.

An Expense management solution can help entrepreneurs save time, resources and money in multiple ways. The top contributor is automation that can help organizations save $16 trillion in annual salaries.

You can automate your data entry, receipt collection, and even reconciliations. Additionally, you can create reports with a few clicks and get to the bottom of every transaction in seconds.

According to research, 54% of the workforce believes they can conserve 240 hours every year through automation. Additionally, you can also save the wages you would otherwise pay for those hours.

Moreover, real estate agencies can automate approvals with expense management software. They can also speed up reimbursements and pay your vendors on time.

Best of all, you can use your free time to grow your business and boost productivity.

Generate valuable insights

Expense management software provides real-time visibility and control over your expenses. Additionally, you get a host of reports and analytics to make out your financial position.

Entrepreneurs can use the data to spot trends and patterns in their business spending. They can drive actionable insights and optimize spending to generate more value.

For example, your software can help you zero in on expenses that are no longer necessary. You might find you are paying for a service that you don’t use anymore.

Therefore, you can take action and reduce your spending or choose another service.

In addition, you can integrate your expense management software with your accounting solution. The process will help you streamline processes further and simplify reconciliation.

You can also get ready information when you want to close your books or maintain your accounts.

Implement your expense management software with KriyaGo

Real estate agencies need to work with a solid partner to set up and implement expense management solutions. KriyaGo works with reputed software vendors to offer entrepreneurs the best experience.

We can help you get started with leading products like SAP Concur, Yardi, or Procore. Our team can also provide expertise, train your team, and help automate your business processes.

Get in touch with us today to tell us your requirements. You can also contact us for a free consultation of 1 hour to discuss your needs.

Final thoughts

Expense management software is the need of the hour for real estate agencies. The solution can help them save time, cut costs, and improve operational efficiency. They can also improve data accuracy, remove duplicates, and automate most processes to boost productivity. Additionally, a digital tool can provide complete visibility into expenses and help optimize business spending.

6 Advantages Of Outsourcing Back Office Operations

Tue, 13 Jul 2021 09:30:00 -0400

A company's back office employees do not directly contact a client. They are also not the face of the company. But the back office handles crucial tasks and functions to make front office management easier. Back office staff usually handle administrative and operative functions.

Why is Back Office important?

The back office handles several key tasks like database administration, HR management, finance, IT, and technical support. Having an efficient back office helps in the smooth functioning of your business processes. Additionally:

They handle multiple tasks

Your back office handles most of your financial tasks. They manage accounts, keep track of revenue and expenses, and ensure that all functions go smoothly.

They ensure front office productivity

While the front office focuses on building the company's image, the back office handles all tedious tasks. They make sure that front office employees have all the information they need. This ensures the front office is productive and focused on building the brand reputation.

They manage company data

Every day the company generates a lot of data in the form of client information and transactions. Your back office collects, organizes, and stores the data on a secure platform like the cloud. More than 90% of companies worldwide store data on the cloud. They also help make the data ready for analysis to gain valuable insights from the information.

Get more from back office functions through outsourcing

Having excellent back office management is crucial for a company's growth. The company relies on the back office for a majority of its functions. But, 60% of customer dissatisfaction is traced back to the company's back office teams. If you find it difficult to manage another in-house team, you can outsource your back office operations. Outsourcing has several benefits over managing an internal team.

They manage company data

Even if you have to pay for outsourcing services, it can reduce the overall costs of your back office operations. Companies that provide back office services have pre-trained staff that have hands-on experience. You can cut down on training and induction costs through outsourcing. They also have a well set out approach to all back office functions. This increases productivity and cost-effectiveness. According to EY estimates, you can save from 20-60% by automating your back office operations.

Moreover, most outsourcing services operate from cities with lower living costs. This can reduce your back office expenses while providing you better services than an in-house team.

Since the primary goal of the back office is cost reduction, outsourcing to an expert team is a smart choice.

Better resource management

Most businesses do not have a consistent workload for their back office team. For example, during tax season, the back office team may have to work overtime. This company will have to increase its employee compensation to account for the extra hours. While in other months, the back office team may not have much work at all. Regardless of the workload, the company will have to keep paying them a certain salary.

With outsourcing, you can utilize the services as per your requirements. Most outsourcing companies require payment on a project-to-project basis. You can hire them during a busy season and keep away from back office expenses when the business is slow.

Easy scalability

Depending on your clientele, your company may require additional back office staff. Or, you may also need to lay off a few employees if there is no business. With an in-house team, it is difficult to do so every time your clientele changes. Back office outsourcing provides easy scalability options.

These services have a team of experts working on different projects. You can always increase or decrease the amount of work assigned to them and pay accordingly. By outsourcing, you can improve your clientele without worrying about finance and data management operations.

Better expertise, services and technology

Back office functions require more than just trained staff. If you handle large amounts of data every day, you will need specific tools and software to make your back office functions more efficient. For different operations, you will require additional software. These tools can be expensive and add unnecessary expenses to your company's budget.

You can also choose to host your data on the cloud to make it accessible to you at any time. This keeps you in the loop with your back office operations while also leveraging the benefits of outsourcing. Data storage on the cloud also ensures that your data is secure.

Outsourcing services have a variety of software available with them. Companies like KriyaGo can also integrate features from multiple software to fit your requirements. This can save costs of buying and training staff for different digital tools.

Investment more time in other business functions

Outsourcing services take care of everything from employee training to payrolls. This reduces the burden of managing an in-house team. You can focus on other business operations such as marketing and data analysis. Tasks that increase the company's revenue, such as market expansion and product management, require more attention.

Outsourcing frees up your time to concentrate on your company's growth.

Better business opportunities

With easily scalable back office operations, your company can focus on increasing your client base. Most back office services use software capable of bulk work. Whether it is payroll management or bank reconciliation, back office services can handle everything. As you increase your market reach, you can scale your back office operations accordingly.

Automate your back office operations through KriyaGo

At KriyaGo, we believe the back office is the backbone of your company. Our back office services offer you better software and expert resources at lower costs. By outsourcing to us, you can drive core functions, ensure data security and get better control over the operations.

Additionally, we offer other software solutions for property management companies. If you are looking to integrate the best features from various software, KriyaGo is the right place for you. We work with platforms like Yardi, Procore, and SAP Concur to build customized software for our clients.

If you want to get the most out of back office outsourcing, book your consultation with KriyaGo!

Top Reasons Why ERP Integrations Fail

Wed, 30 Jun 2021 14:36:18 -0400

ERP systems integrate all business processes. However, companies choosing ERP have their share of doubts and questions. While ERP systems can streamline your business process, these projects do not come without challenges. Nearly 11% of ERP implementations fail to go live in the allotted time. A few of these failures are due to the software itself. But a majority of them are due to other avoidable reasons.

You can prevent these failures by taking the required steps. If you are considering ERP integration for your business, this article can help you identify the risks and also prevent them.

Common causes for ERP integration failure

Inadequate testing

Inadequate testing was one of the two significant problems noted during integration. Testing ensures that all data is accurate. While off-shelf ERPs are tested, customized ERPs usually lack rigorous testing.

And most testing is done under ideal conditions, which leads to ERP failure during stressful situations. A commonly known example is National Grid’s ERP implementation failure due to the lack of disaster testing.

What You Can Do: Test your software under various conditions, such as high volumes of data input and prolonged running.

Poor project planning and management

ERP integration projects contain several steps. Whether it is design, testing, or deployment, each step has some crucial tasks which need to be unified. To handle all these steps, you need an organized approach. Even if each step works individually, it may fail as a unified process. ERP projects can also fail due to lack of planning, inadequate management, or lack of coordination among various departments.

What You Can Do: Plan your integrations at the start and stick to the plan. Involve testing in each step and make sure you test the final project adequately.

Incorrect data import methods

If you are newly implementing ERP, you need to transfer all the old data into the new system. Often, migrating data from an outdated system has many challenges. For example, the older system might contain insufficient or bad data. Feeding this without proper conversion can lead to ERP failure. Therefore, every system requires specific procedures and lots of testing before data conversion is complete.

What You Can Do: Eliminate bad data from older systems. Change your data according to how it is utilized in the new system.

Not changing business processes

ERP integration is not just about the software. As a company, you need to adjust your business processes to include the new technology. Whether it is a different data entry method or a new procedure for managing finances, every employee should be aware of it. By resisting technology change, you won’t be able to reap all the benefits of the integration.

What You Can Do: Accommodate the software by changing certain business processes. Get the most out of your integration by building a business strategy around it.

Improper customization

ERP customizations require the right expertise. Many companies want customized software but are skeptical due to the risks involved. Improper customization can lead to data loss and software failure. You need to start with minor customizations and test them to look for errors. Customizing many things at once can break down your ERP systems.

What You Can Do: Hire professionals who can handle ERP customizations. A standard ERP may not have the required features. You need to be specific about your requirements so experts can plan the new features.

Lack of training

New software requires new skill sets. If you do not train your staff on using the integration, your integration will not achieve any results. From designers to deployers, you need to prepare everyone involved in the process. If inexperienced staff handle the software, it can make the integration appear “failed.”

What You Can Do: Involve your staff during software implementations. Make sure all of them understand how the software functions and how they can use it. Organize training sessions, so your employees get hands-on experience with the ERP software.

Impact of ERP failure

A single software failure can have irreparable consequences. We have seen top companies losing millions because of a faulty ERP integration. For your business, ERP failure can mean:

Loss of clients

Most companies use ERP software to deal with client data. Some companies also make digital products that they sell to clients. Your clients rely on you to provide them quality products or services. A single failure in such a product can cause a considerable loss to you and your client.

Cost of rectification

Rectifying ERP failures can cost much more than your decided budget. Determining the cause, remaking the strategy, and implementing the software again will also take a lot of time. This means more downtime and lesser revenue. Depending on the cause, you might also require restarting the whole implementation process.

Company reputation

A failed integration is a burden not just to you but also to your staff and clients. Rectifying the errors can take a while, so clients won’t be able to use your services. In addition, it can taint your company’s reputation due to inconvenience caused by the failure.

Despite all the risks, 95% of companies who opted for ERP implementation have seen business improvement. If done the right way, ERP implementations can be highly beneficial to your business.

A company specializing in software integration can help you avoid ERP failures by avoiding everyday challenges. They have the expertise and experience to build the right software integration for you.

Get reliable ERP integration through KriyaGo

Worried about ERP integration? Want the best integration services? Try KriyaGo!

We specialize in software integration for the real estate industry. Our services include software support, consultancy, and implementation. Many big and small enterprises are completely satisfied with KriyaGo’s software integration services. While the market has different software, we can help you customize them to suit your requirements.

At KriyaGo, we understand your company’s unique needs. If you require additional tools and features, we can integrate them for you! You can get the advantages of multiple property management systems such as Yardi, Procore and SAP concur - all in a single platform!

Book your free consultation to know more about our services!